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Traders

 

Trade at LoveFit

Trader applications for Lovefit Festival 2019 are now open!

We love having traders join LoveFit Festival for three days full of fun, fitness and parties. We are looking for the best of the best to apply for our next big party in July 2019.

This page is all about trading at LoveFit Festival, once you have read through please submit your application to us.

Trader FAQS

1. WHEN IS THE FESTIVAL?

The festival will take place:

{insert}

Gates open at circa {insert} on {insert}. The full site is accessible and no matter where your pitch is, you will have punters exploring the site and you will have a steady trade.

The festival ends on Sunday afternoon, with breakfast / lunch trade being allowed.

Traders are encouraged to be onsite preferably by the evening of Thursday {insert}, however you will be allowed onsite no later than 12 noon on {insert}.

It’s really important you are on site by {insert} on t{insert}. If you arrive any later we will be breaching our health and safety regulations (no moving vehicles on site throughout the festival).

2. DELIVERIES

We understand that you may need to take in deliveries before and during the course of the festival. Please make sure that a member of your team is available and on site to receive the delivery. Delivery vans will be held by security and will not be allowed on site. We will do our best to transport your delivery (if required) to your pitch but please be advise that during Thursday and Friday morning our onsite vehicles are limited and priority will be given to Festival set up.

3. WHAT LEGAL DOCUMENTS ARE REQUIRED?

We require all traders to provide proof of Public Liability Insurance.

Traders that are using electrical and/or gas appliances must provide us with appropriate Risk Assessments, and all electric & gas appliances need proof of recent safety checks.

Finally all traders that are serving food and/or drink must supply us with UK Health & Safety Food Handling And Hygiene Regulation document.

We require this documentation on or before the 30th June 2018 prior to the festival.

4. WHAT IS THE FESTIVAL CAPACITY?

The festival capacity is 3,000 for 2018. The expected attendance will be 1,500 but is not gauranteed.

5. WHAT KIND OF PITCH FEE CAN I EXPECT TO PAY?

We have a tariff system in operation.

Main Meal Trader Pitch Fee (Main arena / Barn stage) includes 1 x 16 amp feed and 4 staff passes – £1000

Main Meal Trader Pitch Fee (Secondary location) includes 1 x 16 amp feed and 4 staff passes – £750

Drinks / Coffee / Juice Trader Pitch Fee includes 1 x 16 amp feed and 2 staff passes – £500

Non food trader includes 2 staff passes no power included – £100

Extra 16amp power – £50 (max 2 quantity per trader)

Extra 32 amp power -£100 (max 1 quantity per trader)

Additional staff passes £30

Rubbish Deposit – £50 (refundable after the event upon clean pitch left)

We actively encourage new businesses – if this is your first season trading let us know and we will find a pitch fee that works for you.

Pitch fees are payable in advance by BACS transfer. Due to no-shows this is non-refundable.

6. WHAT IS YOUR WASTE DISPOSAL & RECYCLING POLICY?

LoveFit aspires to be a green festival. All packaging used to serve food and beverages on site must be recyclable.

Any trader waste must be disposed of in the bins provided onsite.

A £50.00 cash rubbish deposit is also payable, which will be returned to you upon leaving the festival, provided your pitch is left in a clean and tidy condition.

7. ARE THERE ANY RULES AROUND WHAT I CAN AND CAN’T SELL?

Fieldview is a not for profit event which donates to several environmental and sustainable charities. In line with our corporate policy we would like it if you can adhere to the following rules:

1- No coca-cola allowed for sale on site

2- No Pepsi allowed for sale on site

3- No alcohol allowed for sale on site

4- No legal highs or drug paraphernalia

5- All packaging of food and beverage items must be able to be recycled.

8. ARE WE EXPECTED TO TAKE STAFF FOOD VOUCHERS?

If you are a food and beverage trader you are expected to participate in our food voucher scheme for volunteers, staff and artists. We will pay you £3.00 per voucher accepted (you can limit the amount of vouchers you accept to 50 per day). You can select items from your menu that the vouchers are redeemable against or create a special “staff dish” that fits in with the budget.

9. CAN I TAKE A BREAK AND LEAVE MY PITCH?

Sure! Just leave someone else in charge – for the purposes of health and safety your pitch must be staffed at all times.

9. WHERE IS LOVEFIT FESTIVAL?

The site this year is at:

St Clere Estate, Knock Mill Ln, West Kingsdown, Sevenoaks TN15 6AH

10. WHAT IS THE DEADLINE FOR APPLICATIONS?

The deadline for applications is the 31st of March 2019.